The duties and responsibilities currently performed by the Student Information and State Reporting Department are as follows.
Student database management (including data corrections, updating, reporting and auditing)
- All electronic student record transfers via FASTER
- Full-Time Equivalent (FTE)/FEFP (student funding formula) projections
- Local electronic FTE reporting, FTE editing (amendments) and FTE correction 12 times annually, includes McKay and Florida Empowerment Scholarship (FES)
- DOE end of year Survey 5 reporting and correction for 19 formats
- Local contact for DOE MIS requests
- Liaison with SKYWARD for DOE file changes
- Manage FEFP Auditor General FTE Review process
- Authorization, creation or modification of user security and profiles for student database (SIS)
- Monthly DOE reporting of Discipline data
- Annual DOE ESIR (school crime & violence) reporting
- Data entry and reporting of expelled and alternatively placed students
- Advance Placement, AICE, and IB Program stipends for teachers
- 20-day membership report
- Daily attendance report (by school) for DOH
- Training end-users on Student Database
- Develop "HOW TO" documents for student information processes
- Maintain district Master School Identification file for DOE
- Daily monitoring and responding to department TRACK-it (Help Desk) queue
- Migrant Student Information Exchange (MSIX) quarterly submissions
- Annual submission to DOE of Talented 20 student data
- Submission of Bright Futures data three times per year
- Support to district's 70+ school sites and programs areas (Regional Leader)
- GED student tracking and data updates for graduation rates
- Daily submission of transcript requests (inter-district, colleges and universities)
- Support District Administrative Team requests for data, analysis and/or research